Event Audio Visual

Visual

 * What data projectors are available? What resolution are they? Do they take VGA or DVI?
 * What projection surfaces are available? Will you need a projection screen?
 * What inputs are available? Will people need converters (DVI->VGA, HDMI->VGA etc)

Audio

 * Will you need microphones?
 * lapel microphones
 * handheld microphones
 * gooseneck microphones
 * Will you need some sort of mixing deck?
 * Who will look after the mixing deck?

Recording

 * Do you want to record audio and video?
 * What will you use to record? Do you have enough storage?
 * Will you need a camera?
 * What about a tripod?

Live streaming

 * Do you want to live stream the event?
 * Is your internet connection strong enough to cope with live streaming?

Contingency plans

 * What are your contingency plans if something goes wrong or if some equipment fails?